Now Hiring: Grants & Administration Officer - Toronto

Toronto, Ontario (May 4, 2021) 

The McCall MacBain Foundation is seeking a highly driven emerging professional to join our team as a Grants & Administration Officer. In this role, you will help manage our relationships with grantees doing outstanding work across our three funding areas – Education, Environment & Climate Change, and Health. You will also stay up to date on the work our grantees are doing, help us learn from them, and share their work and insights through various communications channels. You will help us coordinate gatherings and events with grantees and partners.

Working with a small, motivated team in downtown Toronto, the Grants & Administration Officer will report to the VP Philanthropy & Organizational Learning, and will collaborate closely with all team members.

The Foundation

The McCall MacBain Foundation is an international philanthropic foundation whose mission is to improve the welfare of humanity by providing scholarships and other educational opportunities that nurture transformational leadership, and by investing in evidence-based strategies to address climate change, preserve our natural environment, and improve health outcomes.

We believe in the power of education, and scholarships in particular, to transform lives and in turn transform our communities to be fairer, healthier, and more prosperous for all. We believe that climate change is the single most pressing problem facing our planet and that we must all do our part to address it. And we believe in an evidence-based approach to health, and are newly focusing on youth mental health.

The Candidate

You are passionate and energetic, and looking to direct your talents to causes you care deeply about. When you read about our work and our grantees, you want to learn more! You find yourself scanning websites, Twitter, and other sources to learn what they do, how and why, and with what impact.

You are organized and details oriented. When you plan an event, you know it will run seamlessly; when you’re part of a team, you know in advance what tasks need to be completed and by whom, and you’re the person the team calls on to keep them on track.

You have great written communications skills. Whether you’re writing a briefing document or a tweet, you are clear and compelling.

Most of all, you are excited to join a team that you can learn from and contribute to and with whom you can achieve shared goals. Our work is growing – this is a place where you can grow, too. 

Key Areas of Responsibility

  • Conduct research to identify potential grantees whose work we might support through our strategic fundsFor all grantees, manage the grants cycle – this includes receiving proposals from prospective grantees, seeking Board approval to support the proposals, signing grant agreements with grantees, making payments, receiving reports, etc.
  • Manage communications with grantees, including setting up meetings, preparing agendas and briefing materials, capturing action items from meetings and ensuring timely follow up
  • Manage our grants database, keeping information about grantees, grants and partners up to date
  • Organize events and meetings with community members, government, non-profit organizations, political leaders, and others
  • Keep up to date with the work of grantees and of work in our funding areas through regular research and social media tracking; keep our team up to date through regular verbal and written briefings
  • Prepare written communications for Board documents, newsletters and other internal and external media
  • Work with our Communications Officer to build and execute a social media strategy that enables us to share the work of our grantees, as well as our own insights in our funding areas

Job Requirements

The ideal candidate is a self-starter and will be an energetic team member. More specifically, we are looking for:

  • Strong planning, organization, and coordination skills
  • Excellent written and verbal communication skills
  • Demonstrated analytical skills and ability to prepare clear and concise reports
  • Demonstrated ability to work on diverse projects and activities simultaneously
  • Demonstrated ability to establish and manage relationships with diverse stakeholders
  • Must have extreme attention to detail
  • Be agile, creative
  • Exercise sound judgement and discretion in all aspects of work and professional relationships, including managing confidential information
  • Demonstrated ability to work under pressure, and to meet deadlines
  • Ability to give and take constructive feedback
  • Sense of humour
  • Curiosity and desire to learn
  • Bilingualism (English/French) is an asset
  • Experience in one of our strategic funding areas is an asset
  • Experience with Salesforce or another CRM software is an asset


  • Post-secondary degree

To apply for this position, please provide us with a CV and cover letter. Your cover letter should identify in a few sentences the aspect of our Foundation’s work that is of greatest interest to you. Your cover letter should be no more than one page in length.

Please submit your CV and cover letter by Tuesday, June 15, 2021 at 5:00 p.m. Eastern to We will review applications on a rolling basis, so we encourage you to apply as soon as possible.

We thank you for your interest in this position. Please note that we will only contact those invited to interview.